*Accelerate Tier

Out-of-State Landlord Services — San Jose, CA

Lease in 21 Days. Management takeover in 48 Hours. Or Get $200 Credit if We Miss.

Plus, save $1,500 average with our $0 tenant-placement fee.

Get My Unit FilledSwitch Current Management

  • Renewals: 98%

  • Occupancy: 99%

  • Average Fill Time: 18 days

  • 5-star Rating

  • 2.9-Year Avg. Stay

  • Owner Replies: ~1-3hrs

  • 24/7 Emergencies

  • 99% Online Rent

  • Licensed CA

  • Fair Housing & Rent Control

This Month's Onboarding Spots

4/5 remaining (onboarding capped monthly for service quality)

Credit-Backed Promise System

Get $200 Credit if We Miss A Promise.

Get paid extra if we ever miss a promise. Highest quality property management for owners in the South Bay.

  • Promise

    Leased in 21 days

    or a $200 credit.

  • Promise

    Management switched in 48hrs

    or a $200 credit.

  • Promise

    Less than 24hr owner & tenant replies

    or a $200 credit - per incident, once per month.

Trusted by Bay Area Owners

We manage 180 units across 21 cities with 45 years combined PM experience and 24/7 emergency response. Licensed in California (DRE 02202568).

Built for Owners Like You

Whether you’re an accidental landlord or scaling multis, we’ll meet you where you are.

  • 1st Time / Accidental Landlord

    Job relocation or inherited home? Turn life’s surprises into steady income.

  • Out-of-Area Owner

    Out of town? Remote-friendly portal, 24/7 emergencies handled.

  • Small Multi Investor (2–16 units)

    Pro screening + coordinated maintenance. Save with more units.

  • Switching Property Management Firm

    Onboard in 48 hours or get a $200 credit (Accelerate).

Three Plans. One Goal: Fewer Vacancies, Fewer Surprises.

Choose Essential, Accelerate (Most Popular), or Prime.

Essential

7.5%/monthly rent

Management features: listing, marketing, leasing, rent collection, compliance, 24/7 emergencies, tenant communications, owner portal, accounting & 1099s,

make-ready, keys/lockbox, evictions, rent increases.

  • Set-up fee: $199
  • Maintenance markup: 10% (min $25, limit $150)
  • Lease Renewal: $299
  • Tenant placement: 50% one month's rent
  • Inspections: $79.99 each (two required annually)
Get Essential Management

Prime

10.5%/monthly rent

Everything in Accelerate plus

  • Tenant placement: up to 2 annually (if needed)
  • $0 lease renewal
  • Bonus move-in video for records
  • 5 years document vault retention
  • Quarterly owner ROI mini-report
Get Prime Management

6-Step Management

One playbook—from listing to renewal.

We use a consistent process across cities to shorten time-to-lease and keep renewals predictable.

Marketing properties for our clients to rent them faster.

1 - Pricing & Prep

MLS + Zillow/HotPads/Trulia + pro copy/photos. 

Close up of us communicating with tenants.

2 - Showings & Screening

Credit, criminal, eviction, income & rental history.

Enforcing lease terms, paperwork close-up.

3- Lease Drafting with e-Sign

State-compliant, executed PDFs.

4- Owner Visibility

Buildium statements, 1099s, document vault retention by plan.

5- Maintenance Engine

Vendor network (38 partners), savings passed on, completion avg 6 days; emergencies 1–4h.

6- Renewals & Inspections

Plan-based renewals ($299 / $199 / $0) and inspections included (0 / 1 / 2).

If it doesn’t rent faster or stay occupied, it doesn’t count.

Portfolio-wide 99% occupancy, average tenant stay of 2.9 years, and 35 tenants placed annually on average. Serving San Jose, Sunnyvale, Santa Clara, Mountain View, Milpitas, Palo Alto, and more.
Residential property management in San Jose, arial view of neighborhood.

  • 99%

    occupancy

    High tenant retention with 99% unit occupancy.

  • 3 years

    average tenant stay

    Our carefully selected tenants stay in our units for an average of 3 years.

  • 35

    Every year, an average of 35 new tenants are placed as we expand our management across the Bay Area.

  • 21 cities

    and counting

    Serving all 16 cities in Santa Clara County and even beyond for special cases.

Owner Portal (included with all tiers)

Statements, work orders, notes, and documents—24/7.

We run Buildium for transparent accounting: view rent status, invoices, and docs; download 1099s; and track inspections & renewals. Owner payments queue on the 10th each month.

Help Me Set It UpRequest Demo

Maintenance Snapshot

24/7 emergency line, vetted vendors, and photo proof.

Average response to maintenance requests is 24 hours; emergencies average 1–4 hours. Vendor network spans 38 active partners, with average 5-year relationships; we pass along ~20% discounts on average.

California Compliance, Baked In

Rent control, Fair Housing, and proper notices—handled.

Licensed in California (DRE #02202568). We operate with Fair Housing and local rent-control compliance, and we coordinate notices and legal process steps as needed.

Real Testimonials In & Near Santa Clara County, CA

What Local Owners & Tenants Say

Feature stories highlighting faster leasing, clear communication, and maintenance responsiveness.

  • “Angel Zapien was truly a real professional from start to finish. I first set up a meeting in person to talk about my expectations regarding a move I wanted to make. I gave all my information and he said he would call me in a couple of weeks. He did just that. He asked had I thought about what I wanted to do regarding my move. I had decided, so we set up a date to start looking for a rental property that would fit my needs. We set up a date and time for me to begin my search. Two weeks later he had four places to look at. The drive was about fifty minutes away. It would take up most of his day. He never complained, and had a great sense of humor. We drove to all four places that he had picked out. I fell in love with the very first property but he insisted I look at the other rentals, before I decided. I couldn’t have asked for a better experience. Angel listened to my wants. And never pushed me. I felt he wanted me to be happy with my choice. He guided me and had exceptional knowledge about the whole rental experience. Thank you for the opportunity to share with you all about my amazing experience with Angel Zapien.”

    Close up of us communicating with tenants.
    Carmen Boueche
    Happy Teanant
    +0 Stars
Frequently Asked Questions

Quick Answers—and a Deeper Dive

We believe in clear, written policies. Here are your most common questions—answered.

On or about the 10th of each month via the portal.

What you see in the plan is what you pay.

Typical owner reply 1–4 hours; 24/7 emergencies.

Yes—processes are compliant in California.

With full-service property management (Essentials/Accelerate/Prime)

Two safety inspections are required annually for all our management services. Free inspections included by Management-Tier are: Essential: 0/2, Accelerate: 1/2 (save $79.99/yr), Prime: 2/2 (save $159.98/yr).

Without full-service property management (Stand-alone service)

$299 for move-in inspection only, with pictures and documentation provided, which can later be used to redeem security deposit if necessary from unexpected property damage by tenants. Due to some tenants staying for years or sometimes even decades, move-out inspections are not included.

Cannot find your question

 Don't hesitate to call! We're happy to chat. Sun-Sat: 10AM - 8PM, 365

Contact us
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Author: Angel Zapien
Expertise: Certified Property Manager, Realtor
Last Updated: October 17, 2025

Out-of-State Landlord Services — San Jose, CA

Looking for out of state landlord services San Jose owners trust? You’re in the right place. Zapien Property Team manages rentals across San José and the South Bay for owners who live outside California—or outside the U.S. We keep your home leased, compliant, and cared for while you stay hands-off.

Call (408) 618-1827  |  Email [email protected]

Why out-of-state owners pick us

  • Fast leasing. Average time to fill a vacancy: about 2.5 weeks.
  • Near-zero vacancy. 99% occupancy with long tenant stays.
  • Quick responses. We reply within hours (goal: under 24 hours).
  • 24/7 emergencies. Vendors on call. Fast dispatch.
  • Compliance built-in. We follow San José rent rules and notice timelines.
  • Clear money flow. Owner payments hit by the 10th each month.
Key StatToday’s Snapshot
Units Under Management180
Property TypesSingle-family, duplex–fourplex
Occupancy99%
Avg. Tenant Stay2.9 years
Eviction Rate0.5%
Owner Retention99%
Online Rent Adoption99%
Monthly Rent Collected$630,000+

Built for remote owners

  • Remote onboarding in 48 hours. We take over records, keys, and tenant comms—fast.
  • Owner portal 24/7. Buildium software gives you statements, work orders, and docs any time.
  • Digital everything. e-sign leases, online rent, cloud photos and videos.
  • Transparent maintenance. Estimates, approvals, and invoices are tracked in your portal.
  • Tax-ready reporting. Monthly statements + 1099s included.

Bonus: Choose our most popular plan and get credit-backed promises if we miss a commitment. See “Plans & Pricing” below.

San José rules made simple

San José has local rules on rent caps and just-cause notices. We keep you compliant so you avoid fines and delays.

Neighborhood playbook (owner outcomes)

San José is many micro-markets. We tailor price, marketing, and make-ready by area.

Willow Glen

  • Charming streets + strong curb appeal boosts showing-to-lease speed.
  • Families value quiet blocks; yard care terms matter in leases.

Downtown & SoFA

  • Walkable to SJSU and transit; highlight bike storage and noise rules.
  • Faster turnover—renewal strategy starts 120 days out.

Japantown & Rose Garden

  • Historic character; pro photos of details lift rent by showcasing charm.
  • Parking clarity in ad copy reduces lead drop-off.

Almaden Valley

  • Single-family homes with schools—pet screening and lawn addenda help.
  • Seasonal marketing—summer listings perform best.

Evergreen

  • Newer builds; pre-move touch-ups and air filter plan cut maintenance calls.
  • Great for longer stays—renewal incentives pay off.

Berryessa & North San José

  • Proximity to BART station attracts commuters—stress transit in ads.
  • Tech tenants expect digital access and quick maintenance ETAs.

West San José & Santana Row area

  • Retail/restaurant access is a draw—map links in listings increase tours.
  • Condo HOAs—we coordinate HOA rules and move-in windows.

Cambrian Park

  • SFHs with garages—feature storage, W/D, and updated kitchens first.
  • Great for multi-year lease strategy.

Explore official neighborhood resources and maps: San José neighborhoods  |  Neighborhood and Business Associations Map

Plans & pricing (simple and clear)

PlanMonthly FeeWhat You Get
Essential7.5% of rent
$199 setup		Full management + compliance Tenant placement: 50% of one month Maintenance markup: +10% (min $25, cap $150) Renewals $299; inspections (2/yr required) $79.99 each
Accelerate (Most Popular)8.5% of rent
$0 setup		$0 tenant placement $0 maintenance markup 2 inspections/year included Renewals $99 Credit-Backed Promises: Lease in 21 days, Take Over in 48 hours, Reply within 24 hours — $200 credit each (annual cap $1000/property)
Prime10.5% of rent
$0 setup		$0 tenant placement (up to 2/year) $0 maintenance markup 2 inspections/year included $0 renewals Pro move-in photos + video walkthrough Quarterly Owner ROI mini-report

Multi-unit discount: 0.5% off any tier when you place 2+ units.

Stand-alone services (no ongoing management)

  • Tenant Placement Only: 50–75% of one month’s rent.
  • Move-In Safety Inspection: $299.99 (with photos).
  • Maintenance Desk (Work Orders): $129 per work order + 15% of vendor invoice (min $49, cap $250). Business hours. Approved vendors only.
  • Same-Day Rent Analysis: $129.99 (3 comps, price band, days-to-lease estimate).
  • Listing & Showings: $399 + $75/showing (in-person) or $99 hosted open house.
  • Tenant Screening Only: $129.99/applicant.
  • Lease Drafting & e-Signing: $899.99 (state-compliant + addenda).
  • Rent-Ready Coordination: $149 setup + 10% of vendor invoice (min $25, cap $150).
  • Notice Prep & Delivery: $99.
  • Buildium Software Setup (DIY Landlords): $299.99 one-time.
  • Eviction Coordination (pre-attorney): $299 + court/attorney fees.

How we place great tenants

  1. Price right. We study current comps and days-on-market.
  2. Launch fast. MLS + Zillow + Trulia + HotPads with pro photos.
  3. Show easy. Hosted tours and secure lockboxes.
  4. Screen deep. Credit, income, rental history, criminal/eviction checks.
  5. Sign smart. e-sign lease + required addenda for San José and CA.

Compliance, notices, and court steps

We don’t cut corners. If a notice is needed, we prepare, serve, and track it the right way. When the court issues a writ, the Sheriff handles the lockout—not the landlord. See local resources below.

Service area

San José, Sunnyvale, Santa Clara, Mountain View, Milpitas, Palo Alto, Gilroy, Campbell, Morgan Hill, Los Gatos, Cupertino, Saratoga, Los Altos, Monte Sereno, Los Altos Hills, and nearby communities.

FAQ

Do you work with out-of-state and international owners?

Yes. We manage time zones with portal messages and scheduled calls. Payments go by ACH. Documents are e-signed. When do I get paid?

By the 10th of each month, after rent clears and bills post. Your statement and invoices appear in the Owner Portal. How fast do you respond?

Emergencies are 24/7. For normal items, our average reply time is 1–4 hours (goal: under 24 hours). How do you handle San José rent rules?

We follow ARO and TPO requirements, track notices, and keep records. We’ll tell you if your home is covered and what steps apply. Can I see everything without flying in?

Yes. You’ll see make-ready photos, videos, estimates, approvals, and lease files in your portal—any time.

Helpful links for owners

Credentials & contact

  • Company: Zapien Property Team — Brokered by The Property Network (DRE# 01166904)
  • Real Estate License #: 02202568
  • Memberships: Certified Property Manager, NARPM, SILVAR
  • Owner Portal: 24/7 financials, statements, and documents
  • Phone: (408) 618-1827
  • Email: [email protected]
  • Website: ZapienPropertyTeam.com
  • Office: 1342 Lincoln Ave A, San José, CA 95125

Talk to a Manager  |  Get My Rent Analysis

Information is general and not legal advice. For rules and updates, use the city and state links above.

Get My Unit FilledSwitch Current Management
*Accelerate Tier
Out-of-State Landlord Services — San Jose, CA

Lease in 21 Days. Management takeover in 48 Hours. Or Get $200 Credit if We Miss.

Plus, save $1,500 average with our $0 tenant-placement fee.

Get My Unit FilledSwitch Current Management

  • Renewals: 98%

  • Occupancy: 99%

  • Average Fill Time: 18 days

  • 5-star Rating

  • 2.9-Year Avg. Stay

  • Owner Replies: ~1-3hrs

  • 24/7 Emergencies

  • 99% Online Rent

  • Licensed CA

  • Fair Housing & Rent Control

This Month's Onboarding Spots

4/5 remaining (onboarding capped monthly for service quality)